Frequently Asked Questions



Scholarly Commons
Access
Submissions
  • How do I submit content?
  • What copyright issues should I be concerned with? How does copyright work with HCA Healthcare Scholarly Commons?

  • PubCLEAR
    • What is PubCLEAR?
    • Who can I contact about my request?

    • Expert Gallery Suite
      Further Questions
      What is HCA Healthcare Scholarly Commons? What is in Scholarly Commons?
      HCA Healthcare’s Scholarly Commons includes research and scholarship produced by HCA Healthcare affiliated residents, faculty, staff, and other care providers. Scholarly Commons includes journal articles, abstracts, book chapters, books, presentations, conference posters, and other scholarly works by HCA Healthcare affiliated residents, faculty, and other care providers.

      [back to top]

      Whose research is included in the HCA Healthcare’s Scholarly Commons? Who can submit content?
      Only research produced by HCA Healthcare affiliated residents, faculty, staff, and other care providers. Current HCA Healthcare Graduate Medical Education residents, faculty, and staff can submit their scholarly activity.

      [back to top]

      What is included?
      Articles, book reviews, posters, presentations, and other scholarly works.

      [back to top]

      Is Scholarly Commons available to the public?
      HCA Healthcare’s Scholarly Commons is an open repository and most of the content is accessible to anyone on the internet. However, some items submitted to HCA Healthcare’s Scholarly Commons will only be made available to HCA Healthcare affiliated persons.

      [back to top]

      Is Scholarly Commons searchable in Google and other search engines?
      Yes, HCA Healthcare Scholarly Commons is search-engine optimized.

      [back to top]

      Are all items full-text? How do I obtain full-text access to an article?
      No. Due to copyright, many entries in HCA Healthcare’s Scholarly Commons are citation/abstract only. If HCA Healthcare’s Library has access to full-text, the item record will link out to the pertinent publication. If not, you may request a full-text article through interlibrary loan by emailing HCA.GMEKnowledgeManagement@hcahealthcare.com and we will do our best to find the article for you.

      [back to top]

      How do I submit content?
      Members of HCA Healthcare's Knowledge Management team will upload publications on the behalf of residents and fellows. If you think we have missed a publication in error, please email HCA.ScholarlyCommons@hcahealthcare.com. Please note that we will be uploading items after they receive approval through PubCLEAR. Though we may do so in the future, we will not actively be adding prior publications at this time.

      For published works, if you have transferred your rights to your publisher, you may still be able to publish your work in HCA Healthcare's Scholarly Commons. Please check SHERPA/RoMEO to determine your publisher's policies toward self-archiving/deposit into institutional repositories. If you do not retain the right to deposit your work, we can still post a link to the publisher's version of record, as well as an abstract where allowed. It is your responsibility to inform any co-authors that the work is being submitted to the repository.

      For works of authorship created by two or more persons, otherwise known as “joint works,” subject to any applicable publication agreement, a co-author may be able to grant permission, though it is encouraged that you obtain the permission of all co-authors.

      [back to top]

      What copyright issues should I be concerned with? How does copyright work with Digital Commons?
      Most item records will not include full-text versions of the file unless the author has copyright. Digital Commons provides citation level entries with links to articles published in journals, with the exception of open-access journals. If you have questions regarding copyright, please email HCA.ScholarlyCommons@hcahealthcare.com.

      [back to top]

      What is PubCLEAR?
      PubCLEAR Is a process used to approve HCA Healthcare publication for external dissemination. This includes peer-reviewed journals, professional society journals and/or blogs, poster presentations, live or recorded presentations, and any public dissemination of HCA Healthcare data. You must receive PubCLEAR approval before releasing data or information outside of HCA Healthcare.

      [back to top]

      Who can I contact about my request?
      To contact the PubCLEAR administrators, please email pub.CLEAR@hcahealthcare.com. Be sure to include your submission ID in all communication with the PubCLEAR team.

      [back to top]

      What is Expert Gallery Suite (EGS)?
      Expert Gallery Suite highlights individual residents, faculty, and researchers at HCA Healthcare. Profiles are created and maintained by the HCA Healthcare GME Knowledge Management staff.

      [back to top]

      Who maintains my Expert Gallery Suite Profile?
      The HCA Healthcare Knowledge Management Team will maintain your EGS profile. Please submit any changes or corrections to your profile to HCA.ScholarlyCommons@hcahealthcare.com.

      [back to top]

      What happens if an author is no longer affiliated with HCA Healthcare?
      When an author leaves HCA Healthcare, the work from their time at HCA Healthcare will remain in Scholarly Commons but future citations will not be added.

      [back to top]

      Who do I contact with additional questions?
      For questions about PubCLEAR, please email pub.CLEAR@hcahealthcare.com. For questions regarding Scholarly Commons, email HCA.ScholarlyCommons@hcahealthcare.com

      [back to top]

      Can someone give me or my department a demo of Scholarly Commons?
      Please email HCA.ScholarlyCommons@hcahealthcare.com with your request. We'll be happy to arrange something.

      [back to top]